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Approved by

 Order No. 58-P

from "30" December 2015

POSITION
on the protection of personal data

1. General Provisions.

1.1. The Regulation on Personal Data (hereinafter referred to as the Regulations) has been developed in accordance with the LC RF, Federal Law No. 152-FZ of 27.06.2006 "On Personal Data" and other normative legal acts.

1.2. The Regulations determine the procedure for obtaining, ordering, using, storing and transferring information that constitute personal data of the employees of the State University of the Republic of Moldova "Shoshil Tarpishchev" (hereinafter - the Institution).

1.3. Personal data of the employee - any information related to a certain employee, including his / her last name, first name, patronymic, year, month, date and place of birth, address, family, social, property status, education, profession, income, other information required by the employer in connection with the employment relationship;

1.4. The personal data of the pupil is information required by the institution in connection with the relations that arise between the pupils, their parents (legal representatives) and the institution.

1.5. Personal data of a contractor under a civil law contract is information that is necessary for the institution in connection with the relations that arise between the counterparty and the institution.

1.6. When determining the scope and content of processed personal data, the operator should be guided by the Constitution of the Russian Federation, the Labor Code of the Russian Federation, Federal Law No. 152-FZ of 27.06.2006 "On Personal Data" and other IPA.

2. Obtaining personal data.

2.1. The source of information about all personal data is directly employee, pupil (legal representative), counterparty (hereinafter - subjects). If personal data can only be obtained from a third party, then the employee, the foster child (legal representative), the counterparty must be notified in advance about this and a written consent must be obtained from him. The operator is obliged to inform the employee about the purpose, the alleged sources and methods of obtaining personal data, as well as the consequences of the refusal of the employee to give written consent for their receipt.

2.2. The operator has no right to demand information from the applicant about political and religious beliefs, about private life.

2.3. At the conclusion of the employment contract, the person entering the work, presents the documents in accordance with Art. 65 of the LC RF.

2.4. When enrolling students in the payroll, pupils (legal representatives) provide:

- application;

- a certificate from a pediatrician / therapist about the state of health;

- a copy of the birth certificate / passport;

- TIN (only for sports and health program);

- SNILS (only for sports and health program);

2.5. The operator has the right to verify the reliability of the information provided by the employee, pupil (legal representative), counterparty. As required, the operator requires additional information and documents confirming the authenticity of this information.

2.6. When registering an employee, employees responsible for keeping personnel records fill in the uniform form N-2 "Personal card of the employee" and form a personal file that is kept in the Institution.

2.7. The personal file of the employee consists of the following documents:

- employment contract;

- personal card of the form N T-2;

- passport (copy);

- document on education (copy);

- military ticket (copy);

- certificate of registration with the tax authority (TIN) (copy);

- pension certificate (copy);

- certificate of marriage (copy);

- birth certificate of children (copy);

- a copy of the document on the right to benefits (certificate of an honorary donor, medical opinion on the recognition of a person with a disability, etc.);

- the results of the medical examination (in the cases established by the legislation);

- documents related to work activities (employee applications, attestation sheets, documents related to the transfer, additional agreements to the employment contract, copies of orders, etc.).

2.7. The documents arriving in the personal file are stored in chronological order.

3. Storage of personal data.

3.1. Personal files are stored in paper form in folders.

3.2. After the employee's dismissal, the relevant documents are entered in the personal file (employee's statement, order to terminate the employment contract, etc.), a final inventory is drawn up and the personal file is transferred for safekeeping.

3.3. After deduction of the pupil the act for destruction of the material carriers of the information containing confidential information and the personal data

3.4. In the Institution, in addition to personal files, the following documents are created and stored containing personal data of employees:

- work books;

- originals and copies of orders (orders) for personnel;

- orders for personnel;

- materials of attestations and improvement of qualifications of workers;

- materials of internal investigations (acts, reports, protocols, etc.);

- copies of reports sent to state statistical agencies, tax inspectorates, higher management bodies and other institutions;

- others.

4. Access to personal data.

4.1. Access to personal data of employees has:

- Director;

- Deputy Director;

- instructor-methodologist;

- economist;

4.2. Access of other specialists to personal data is carried out on the basis of a written permission of the director.

4.3. Copy and make extracts of personal data of employees is permitted only for official purposes and with the written permission of the director.

5. Processing of personal data of employees.

5.1. The operator has no right to receive and process personal data on race, nationality, political views, religious and philosophical beliefs, health status, intimate life (Part 1, Article 10 of Federal Law No. 152-FZ). In cases directly related to issues of labor relations, in accordance with Art. 24 of the RF Constitution The operator has the right to receive and process data on the private life of an employee only with his written consent.

5.2. The processing of personal data by the operator is possible without their consent in cases where:

- personal data are publicly available;

- personal data refer to the state of health, their processing is necessary to protect his life, health or other vital interests of others and obtaining consent is impossible;

- processing of personal data is necessary to establish or implement the rights of their subject or third parties or in connection with the implementation of justice;

- processing of personal data is carried out in accordance with the legislation of the Russian Federation on defense, on security, on countering terrorism, on transport security, on countering corruption, on operational search activities, on enforcement proceedings, and on penal enforcement of the Russian Federation;

- processing of personal data is carried out in accordance with the legislation on compulsory types of insurance, with insurance legislation;

- at the request of authorized state bodies - in cases provided for by federal law.

5.3. The processing of personal data can be carried out solely for the purpose of enforcing laws or other legal acts, assisting workers in employment, training and professional advancement, ensuring the personal safety of workers, monitoring the quantity and quality of work performed and ensuring the safety of property.

5.4. Protection of the personal data of the subject from improper use, loss is provided by the operator at the expense of his funds in the manner prescribed by federal law.

5.5. The subjects must be acquainted with the receipt of the documents of the Institution establishing the procedure for processing personal data, as well as their rights and obligations in this area.

5.7. In all cases, the waiver of the subject from his rights to preserve and protect the secrets is invalid.

6. The rights and obligations of the subject in the protection of his personal data.

6.1. The subject undertakes to provide personal data that correspond to reality.

6.2. The subject has the right to:

- full information about your personal data and processing of this data;

- free access to their personal data, including the right to receive copies of any record containing such data, except as provided for by the legislation of the Russian Federation;

- Identification of their representatives to protect their personal data;

- access to relevant medical data with the help of a medical specialist of their choice;

- the requirement to exclude or correct incorrect or incomplete personal data, as well as data processed in violation of legal requirements. If the operator refuses to exclude or correct the personal data of the subject, he has the right to declare in writing to the operator his disagreement with the appropriate justification for such disagreement. The subject has the right to supplement personal data of an evaluation character with an application expressing his own point of view;

- the requirement to notify the operator of all persons who have been previously informed of the incorrect or incomplete personal data of the subject about all exceptions, corrections or additions made in them;

- Appeal to the court of any wrongful acts or omissions of the operator when processing and protecting his personal data.

7. Transfer of personal data.

7.1. The operator does not have the right to communicate the personal data of the subject to a third party without the written consent of the subject, except in cases when it is necessary to prevent a threat to the life and health of the subject, as well as in cases established by federal law.

7.2. Information relating to the personal data of the subject can be provided to the state authorities in the manner prescribed by law.

7.3. If the person who requested the request is not authorized to receive personal data or there is no written consent of the subject, the operator must refuse to provide personal data. The requesting person is given a written notice of refusal to provide such data.

7.4. The operator must warn the persons who have received the personal data of the subject that these data can be used only for the purposes for which they are communicated and to require these persons to confirm that this rule is observed. Persons who have received the personal data of the subject are required to comply with the regime of secrecy (confidentiality). This Regulation does not apply to the exchange of personal data of subjects in the manner prescribed by federal laws.

7.5. The transfer of personal data of entities within the Establishment is carried out in accordance with this Regulation.

7.6. When the operator transmits the personal data of the subject to his legal, plenipotentiary representatives in the manner prescribed by law, this information is limited only to those personal data that are necessary for the performance of specified representatives of their functions.

8. Responsibility for violation of the rules governing the processing of personal data.

8.1. Disclosure of the personal data of the subject of the Institution, that is, transfer to unauthorized persons who do not have access to them; public disclosure; loss of documents and other carriers containing personal data of the subject; Other violations of the duties for their protection, processing and storage established by this Regulation, as well as other local regulatory acts of the Institution, the person responsible for receiving, processing and protecting the personal data of the subject, entail the imposition of disciplinary punishment on him (reprimand, dismissal under par. "in" clause 6 of part 1 of Article 81 of the LC RF).

8.2. In the event of damage to the Institution, an employee who has access to the personal data of the subjects and who has committed the specified disciplinary offense is fully liable in accordance with Cl. 7, Part 1, Art. 243 of the LC RF.

8.3. An employee of the Institution who has access to the personal data of employees and who illegally used or disclosed this information without the consent of the employees for mercenary or other personal interest, and thus caused major damage, is criminally liable on the basis of Art. 188 of the Criminal Code.

Address: Saransk, ul. Gruzinskaya, 25A, d. 25B; Pushkin Str. 10A
E-mail: zan58@mail.ru

Tel: 8 (8342) 47-92-29, 47-30-90, 76-10-33
Fax: 48-10-10

Mode of operation of the institution: from 8:00 to 22:00.

The work schedule of the institution: every day, without days off.